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Records Management Certificate

GES 412 -- 180 hours

Course Outline

1. What is Records Management?
   A. The Role of Records Management
   B. Classifications
   C. Value
   D. Memory of a Business
   E. Life Cycle of Paper Records
   F. Common Problems
   
   
2. Alphabetic Indexing Rules
   A. Consistency in Filing
   B. Key Unit of Names
   C. Rules of Filing
   
   
3. Electronic File Management
   A. The Database
   B. E-commerce
   C. Life Cycle of Electronic Records
   
   
4. Alphabetic Records Management, Equipment, and Procedures
   A. Filing and Storage
   B. Storage Method
   C. Storage Equipment and Supplies
   D. Straight Line Tabs
   E. Choosing the Right Equipment
   F. Six Steps in the Records Management Procedure
   
   
5. Storing, Retrieving, and Transferring Records
   A. Retention Schedule
   B. The Four Values of Records
   C. Record Cycle
   D. Common Methods of Records Transfer
   E. Software Capabilities
   
   
6. Subject, Numeric, and Geographic Records Management
   A. Advantages/Disadvantages
   B. Arrangement
   C. Index Types
   D. Coding
   E. Number Types
   F. Databases
   
   
7. Electronic and Image Records
   A. Magnetic and Optical Records
   B. Data Input Devices
   C. Copies
   D. Retention
   E. Records Safety and Security
   F. Microform
   G. RIM Software
   
   
8. Records and Information Management
   A. Elements of a RIM Program
   B. Ratios
   C. Responsibilities
   D. RIM Manual
   E. Goals
   F. Disaster Recovery
   G. Knowledge Management
   H. Records Retention Schedule